Spring officially starts on March 20th this year, but many people already have the urge to purge and clean up their homes and work spaces. When cleaning the office or workspace, don’t forget about your employee benefits plan! Spring cleaning your group benefit plan should not be overlooked this time of year, simple house cleaning can make sure your employee benefits are up to date and effective.
Here is a list of topics you should keep in mind when spring cleaning your group benefit plan:
Many benefits are tied to salary, it is important to make sure your employee salaries are current with your insurance carrier. Many business owners give annual raises or promotions and forget to update your group benefits provider with this information. Incorrect salary information can cause inaccurate premium amounts, resulting in improper coverage.
Similar to salary information, keeping the status of your employee’s current is important as well. Have you terminated employees this year? Do you have seasonal employees that don’t work through the winter? Or have you hired new employees that still need to be enrolled in the program?
Now is a good time to communicate with employees to make sure their coverage is adequate for their needs. Lifestyle changes such as a new baby, change in marital status, spouse obtaining or losing coverage through their employer, all need to be accounted for to ensure proper coverage.
While spring-cleaning the office, be sure to check on the original enrollment documents in your employee files. Keeping original documents organized and secure is critical in the event of a death or disability claim. You don’t want to be unable to locate a document quickly in the event of a critical employee situation (or for yourself as the business owner!).
Time can pass quickly when operating a business, your time is valuable and there are many other priorities and distractions that can take you away from administrating a group benefit plan. Setting aside a little time for spring cleaning your group benefit plan can be quick and easy if done annually.
For a complimentary assessment of your current group benefit plan, or if you are interested in some of the many new employee benefits options available today, contact DENT Benefits to speak with one of our experts!
The information in this material is derived from various sources. Material is provided for general information and is subject to change without notice. Every effort has been made to compile this material from reliable sources; however, no warranty can be made as to its accuracy or completeness. Before acting on any of the above, please contact us for benefit, pension and insurance advice based on your corporate or personal circumstances.